Enter your team and rules — ShiftMD builds a complete, fair schedule in 30 seconds. On-call, coverage, leave banks, shift swaps — all handled. No spreadsheets. No tech skills needed.
The monthly schedule has too many moving parts for any spreadsheet. Availability, on-call rotations, leave requests, coverage rules — it all lives in your head. And every month you start from scratch.
Availability windows, blackout dates, on-call rotations, leave balances, coverage minimums — by shift, by day, for every provider. You're solving a puzzle with dozens of pieces, and one wrong move means a gap or a complaint.
Someone calls out sick. Now three shifts need to change. Those changes step on two other preferences. Untangling it takes an hour. Then it happens again next week. ShiftMD resolves the whole chain in seconds.
"Dr. Patel never works the day after call." "Sarah gets every other Friday off." "Don't put two new MAs on the same evening." If your scheduler quits, all of that walks out the door.
ShiftMD doesn't give you a fancier spreadsheet. It does the scheduling for you — automatically.
Enter shift types, coverage minimums, and custom logic in plain language. "No team member works more than 3 days in a row." Done once. Enforced forever.
Each provider and staff member logs available days, blackouts, shift preferences, and leave requests from their phone. AI collects every input — no coordinator needed.
One button. Every constraint evaluated simultaneously. A complete, conflict-free, coverage-compliant schedule in under 30 seconds.
Review the output. Adjust anything. Publish. Staff notified instantly. Your role is editor, not architect — 20 minutes instead of a full day.
Not a generic scheduling tool with a healthcare label. Every feature exists because urgent care clinics actually need it.
One click. AI evaluates every constraint simultaneously and outputs a complete, publishable monthly schedule. Not a draft. A solution.
Core AIAI tracks cumulative call load across pay periods and distributes fairly. Overnight spans work correctly. "No work day after call" enforced automatically.
Urgent care specificWrite up to 20 rules in plain language. "Provider on call tomorrow is always first out." "Front desk needs two staff every AM shift." AI encodes your institutional knowledge and applies it on every generation.
Institutional memoryWhen constraints collide, AI resolves them in priority order and surfaces warnings — instead of silently producing a broken schedule or asking a human to untangle it.
No more cascadesPTO and sick balances tracked per team member. Time-off requests automatically deduct from the right bank. AI won't schedule anyone on approved leave days.
Auto-enforcedProviders define their rotation once — every 5th weekend with Friday off. AI calculates forward three months and pre-populates automatically.
Zero re-entryAI tracks shifts and hours against your pay period cadence. Coverage-by-period summaries and one-click CSV export for payroll — no manual tallying.
Payroll-readyEvery provider and staff member sees the complete team schedule on mobile — not just their own shifts. AI-generated coverage maps show gaps before they become problems.
Mobile-firstStaff are notified the moment a schedule publishes or changes — with a reason attached. AI-triggered alerts mean nothing falls through the cracks.
Always currentEvery other option — spreadsheets, Intrigma, QGenda — still makes a human build the schedule. ShiftMD builds it automatically.
| Feature | ShiftMD | Spreadsheets | Intrigma | QGenda | Deputy / WIW |
|---|---|---|---|---|---|
| Monthly cost (10 staff) | $79/mo | Free | ~$300–500/mo* | $500–1,000+/mo* | ~$20–50/mo |
| Builds complete schedule automatically | ✓ | ✗ | ✗ | ✗ | ✗ |
| Time to build monthly schedule | 30 sec | 5–10 hours | 2–4 hours | 1–3 hours | 3–6 hours |
| On-call fairness tracking | ✓ | ✗ | ✓ | ✓ | ✗ |
| PTO / Sick / CME leave bank tracking | ✓ | ✗ | ✗ | partial | ✗ |
| Providers see full team schedule on mobile | ✓ | ✗ | ✗ | ✓ | ✓ |
| Custom clinic rules in plain language | ✓ | ✗ | limited | ✓ | ✗ |
| No annual contract required | ✓ | ✓ | ✗ | ✗ | ✓ |
| Built for urgent care (not generic) | ✓ | ✗ | ✓ | ✓ | ✗ |
| No tech skills or IT dept needed | ✓ | ✓ | ✗ | ✗ | ✓ |
* Intrigma and QGenda pricing not publicly listed. Estimates based on market research. Time estimates based on typical clinic scheduling workflows.
One flat rate by team size. No contracts. 90-day free trial on every plan. The bigger your clinic, the cheaper it gets per person.
Sign up and you're live in minutes. 90-day free trial on every plan. No credit card until day 91. Cancel anytime.
Correct. Sign up with just your name, email, and clinic info. You get full access for 90 days at no cost. We'll ask for a card before day 91 if you want to continue — but you'll never be charged without knowing about it.
Most clinics are fully configured and running their first generated schedule within 30 minutes. You'll enter your shift types, coverage minimums, and team roster — then open availability for your first month. Providers and staff each get their own mobile login.
The AI generates a complete, publishable schedule from your availability data. Your scheduler becomes an editor — they review, make minor tweaks, and hit publish. That's 20 minutes instead of 8 hours.
Very straightforward. We import your roster and shift structure in minutes. Most clinics run a parallel month — Intrigma and ShiftMD side by side — before fully switching. Your data stays yours if you ever leave.
ShiftMD only handles staff scheduling data — names, shift preferences, availability, and leave balances. No patient records. No PHI. This means HIPAA is not applicable, but your staff data is encrypted and secure.
You're always in control. Drag and drop to adjust any shift. You can also refine your clinic rules or staff preferences and regenerate in seconds. Think of it as a strong first draft that you approve — not a black box.
Yes. Every provider and staff member on your team can see the complete schedule from the mobile app — filtered by role or date. This is a deliberate gap in Intrigma (which only shows your own schedule on mobile). We fixed that.
You own your data. You can export everything — schedules, rosters, leave balances — to CSV at any time. If you cancel, we retain nothing after 30 days and send you a deletion confirmation.
Yes. ShiftMD schedules every role in your clinic: physicians (MDs/DOs), physician assistants (PAs), nurse practitioners (NPs), medical assistants (MAs), front desk, and billing staff. Each role gets its own color-coded view and coverage rules — so you can set minimum PA coverage for mornings and NP coverage for evenings independently.
Absolutely. ShiftMD was built in Phoenix and serves independent urgent care clinics across Arizona — including the Phoenix metro, Scottsdale, Tucson, Mesa, Chandler, and Gilbert. The platform handles Arizona-specific scheduling needs for multi-site operations and the state's growing urgent care market.
QGenda and Lightning Bolt are built for large hospital systems — complex implementations, enterprise pricing, IT-dependent. ShiftMD is purpose-built for independent urgent care clinics with 5–50 staff. Setup takes 30 minutes instead of months, pricing starts at $49/month, and you don't need an IT department to run it.
That's exactly what it's designed for. Spreadsheets can't detect coverage gaps, send shift notifications, handle swap requests, or enforce your clinic's rules. ShiftMD does all of that automatically — and generates a complete schedule in 30 seconds instead of 8+ hours of manual work per month.